Use case · 4 of 5
Back-office finance & procurement.
Invoicing, expense approvals, vendor onboarding, and a Stripe integration for outbound charges. The capsule that lets a small ops team run the back half of the business without three different SaaS subscriptions.
The prompt
One sentence in chat starts the build.
You →
“Build me a back-office capsule: invoices, expense approvals, vendor onboarding, Stripe for outbound.”
Inscendo IQ →
Plan: 1 capsule (BackOffice), 4 widgets (InvoiceList, ExpenseApprovalQueue, VendorList, VendorOnboarding), 2 automations (ChargeViaStripe when an invoice is ready, NudgePastDueInvoice on weekday mornings), 1 integration (Stripe). Four record types.
Inscendo IQ will ask you to set up a confirmation gate before ChargeViaStripe is allowed to actually charge cards in production: this is destructive, irreversible, and lives in the AI Code of Conduct's enumerated list of gated operations.
Data model
What this capsule keeps track of.
Inscendo IQ designs the data model for you and keeps it tidy as your needs change. You never write a query or design a table; you just describe what your business needs to remember.
Invoices
Invoice number, customer, amount, status (draft, sent, paid, void), due date, and payment details.
Expenses
Who submitted it, category, amount, description, receipt, and where it sits in approval.
Vendors
Legal name, contact, W-9, and onboarding status.
Vendor payments
What you paid each vendor, when, and a memo.
Widgets
The screens Inscendo IQ builds and ships.
Widget
InvoiceList
All invoices grouped by status with overdue chips, click-to-send, click-to-charge (gated).
Widget
ExpenseApprovalQueue
Pending-expense queue with receipt preview, one-click approve / reject, automatic notification to submitter.
Widget
VendorList
Active vendors with their W-9, payment history, and onboarding-status indicator.
Widget
VendorOnboarding
Step-by-step form: legal name, W-9 upload, ACH details. Saves draft as you go.
Automations
The work that happens without you.
- When an invoice is marked ready
Automation
ChargeViaStripe
When an invoice is ready, charge the customer's saved payment method via Stripe. Requires a confirmation gate in production.
- Weekday mornings
Automation
NudgePastDueInvoice
Each weekday morning, find invoices past their due date, send a configurable reminder email, and log the nudge.
Integrations
What this capsule connects to.
- Stripe
- Optional: email (SendGrid)
Credentials live in your tenant's own secure vault. Paste-a-key providers (Stripe, SendGrid, Twilio) connect in seconds; bring-your-own-app providers (such as Salesforce, HubSpot, GoHighLevel, or RingCentral) are set up step by step with Inscendo IQ, with optional hands-on help via the Companion.
Build this one for your team.
Describe it in a sentence and Inscendo IQ ships it into a tenant you own, then operates it day after day. To be clear about what you just read: this is a reference example of what the platform can build and operate today, not a case study of shipped customer work.